In my role at Gavbiz Ltd, I took the initiative to transform our traditional stock-taking method into a digitalized process using the OrderWise Mobile Warehouse Management System (WMS). This transition aimed to improve inventory accuracy and operational efficiency.

Project Steps:

1. Assessment of Current Processes: I began by evaluating our existing stock-taking procedures to identify inefficiencies and areas for improvement.
2. System Configuration: Utilizing the OrderWise Mobile WMS, I set up the system to facilitate digital stock takes. This involved configuring the software to align with our inventory management requirements.
3. Barcode Integration: I ensured that all products were equipped with scannable barcodes, enabling quick and accurate data capture during stock takes.
4. Staff Training: I conducted training sessions for warehouse personnel, demonstrating the use of mobile devices for conducting stock takes and emphasizing best practices for accuracy.
5. Implementation of Rolling Stock Takes: Instead of annual counts, I implemented rolling stock takes, allowing for continuous inventory verification without disrupting daily operations.
6. Data Analysis and Adjustment: Post-implementation, I analyzed the data collected to identify discrepancies and made necessary adjustments to inventory records, ensuring alignment with actual stock levels.

Key Takeaways:

• Improved Accuracy: The digital approach completely eliminated human errors in data entry and typing, significantly enhancing the reliability of our inventory records.
• Operational Efficiency: Before digitalization, each full stock take required 36 man-hours, but with the new system, it now takes just 15 man-hours—a 58% reduction in time spent while achieving even greater accuracy.
• Continuous Monitoring: Rolling stock takes facilitated ongoing inventory monitoring, allowing for timely identification and resolution of discrepancies.

This experience underscored the value of integrating technology into inventory management. The OrderWise Mobile WMS proved instrumental in enhancing our stock-taking process, contributing to better overall warehouse management.

Have you implemented similar changes in your warehouse operations? I’d love to hear about your experiences and exchange insights!